Stall Holder FAQs

FAQS FOR GIN STALL HOLDERS

Key Dates

Full Payments must be made by 1 November to be included in Gincident

Donated items delivered by 15 November to 655 Grange Road GRANGE SA 5022

Bump in 30 November – times to be advised (likely 1pm-8pm Friday & remaining stock Saturday 8-11am). Due to limited space on site, all gin stock is to be kept in your allocated space or in you vehicles in the staff western car park.

Event – 1 December 12noon-9pm

Bump out – 1 December 9.30pm-12midnight or from 9-12 Sunday 2 Dec)

GIN SERVICE

Gincident cup will be provided on arrival to first 3,000 entrants – 475ml (spare unbranded cups will be in storage with staff). These are to be used for all tasting samples and mixed drinks.

Use 5ml pourers for tasting samples please. We want guests to taste your amazing gin but also make purchases and drink responsibly. www.drinker.com

Some of you have opted to be tasting sample stalls only while others will be selling G&T’s. The Gintastic Bar run by the Howling Owl will be the only bar producing cocktails on the day.

Minimum cost $10 G&T’s

Financial Sponsors teaming up with the Gintastic bar will liaise directly with the Howling Owl regarding bottle sales and cocktail types for the event. Contact details will be provided separately.

STALLS SIZE & INCLUSIONS

2m x 2.5m deep – we want your unique brands to shine through and encourage individual styling and set up. Trestle tables can be provided upon request. Black boarding rear dividers are under discussion. These can provide more promotional area to decorate but may hinder the flow of the unique warehouse space. TBC

Stall checks will be made by our staff to ensure that only 100% vegan items are on site.

BYO:
small bin for trash in your stall (stalls to be responsible for emptying into outside large waste bins)
cleaning items
tip-out bucket
Tonic

Gincident to provide:
2 x water casks for rinsing Gincident cups
1 x bowl for each stall to rinse
Mesh bags to secure bottle sales that are NOT boxed
Large Rubbish bins out in car park
Cleaners will be on site to assist but stalls are responsible for maintaining clean areas
Cool room and Freezer for ice in rear car park
A small kitchen space is available for shared use. Please keep this area clean and respect others in the event.

GINCREDIBLE GIN SALES

When you have tempted guests with your gin & sold them a bottle (or 2) take payment at your stall, place the purchased items into sealed mesh bags to discourage opening on site. Gin sold in boxes will not need these bags. We can provide 50 per stall if required.

A number of Gincident tote bags will be on sale at the information booth to assist with carrying of all the Gin!

Gincident tote bags for presale and on site – promo items 300 for bags must be delivered by 15 November for inclusion

STALL PLACEMENTS

Financial sponsor stalls teaming up with the Howling Owl are placed closest to the Gintastic Bar.

Stall placements have been made taking power needs and other requests into consideration where possible. Thank you for understanding that not all requests can be accommodated.

LIQUOR LICENCE 

Approval for a Temporary Event licence has been granted through AnyExcuse…Event Styling & Planning listing you all as participants as per your individual liquor licence details provided. While we do not encourage under 18’s on site they will be accommodated for in the Mundy Street area. Please check ID if needed when serving.

CAR PARKING

Space is available for 30 cars in the rear car park for staff only. We recommend using vehicles for storing stock. Security will randomly patrol this area. Minimal storage is available on site due to the nature of this heritage warehouse. Ample street parking and separate park are available in the area.

FEVER TREE TONIC

Our recommended tonic provider for Gincident is Fever Tree please contact Patrick Pamiloza via pat@southtradeinto.com.au or 0404 559 560 for special event prices

Gincident will NOT be providing tonic water to any stalls.


BOTANICALS GARNISH BAR 

Hains & Co will be teaming up with Fever Tree Tonic to bring us a centre piece to the Flour Shed based around Garnishes for your Gins! This area will add a vibrant and educational aspect to the event. Send your customers over to the Garnish Bar to learn what different things can go alongside the humble G&T

ICE

A portable ice freezer will be onsite. Please write on the list located at cool-room how much you take from the supplies $5 per bag. (honesty system please)

GO CASHLESS

There will be an ATM on site if needed – please bring own change as we will not have extra on site, we recommend looking into eftpos machines, Square etc

DONATIONS

Are you able to offer a Raffle Prize, item for the NOVAfm promotion or product/voucher for the Gincident tote bags? Delivery to 655 Grange Road Grange by 15 November.

GINIUS MASTERCLASS SESSIONS

Sessions have been arranged with Cody from Haines & co. and will run every hour on the hour on our mezzanine level holding 30 guests (list below tbc)

* Masterclass sessions – preference given to financial sponsors – The Howling Owl will look at running ‘Meet the Maker’ sessions at the Gintastic bar over the weekend

*Gintastic sponsors to liaise with The Howling Owl regarding stock, cocktails etc – separate email to come

1pm: Animus – Sustainability Masterclass

2pm: Brookies – Native Botany

3pm: Archie Rose – Distillation Masterclass

4pm: Never Never – Gin Trivia Masterclass

5pm: Four Pillars – Cocktail Masterclass

6pm: Adelaide Hills Distillery – Botanicals & Foraging Masterclass

7pm: Prohibition

TICKETS

$25+gst on line or $35 at the gate – Gincident bags $15 on line & $20 on the day

4 passes will be provided per stall allocation on Friday 30 November at bump in

Start Advertising the Gincident!! Let your customers know where you will be this year and share the festival on your Facebook pages https://www.facebook.com/events/452756718455855/

www.gincident.info


BUMP IN & BUMP OUT TIMES & PROCESSES

Further details regarding bump in will be forwarded in the coming weeks. A list of stall placements based on requirements will be forwarded to you separately.

Bump in 30 November – times to be advised

(likely 1pm-8pm Friday & remaining stock Saturday 8-11am)

Event – 1 December 12noon-9pm

Bump out – 1 December 9.30pm-12midnight or from 9-12 Sunday 2 Dec

ALSO AT GINCIDENT

8 food stalls on site | 5 retail stalls | Seating inside & out | Live music | kids craft zone | adult giant games | venue capacity 1,200 flow over day will increase attendees

REMINDERS

Please look over council regulations http://tinyurl.com/imALERTfoodsafetytraining

All take away products must be compostable- Pak-rite is our preferred supplier of compostable products http://www.pak-rite.com.au/ 

Big push on NO straws to help with our aim for a zero waste event – stalls are encouraged to sell re-usable straws or supply only compostable items. Pasta straws or paper if needed.

Limited cool-room space will be available on site. Please let us know if you will require this on the day.